✉ Maya, in a sent email, yesterday
Hi Helen, thanks for reaching out! I'll send you a few times for a walkthrough tomorrow.
Task Reply to Helen Ashworth with quote times, due today
An assistant for small businesses
You run the business.
Hexxy runs the rest.
It reads the inbox before you're up. It keeps the calendar honest, remembers every promise anyone made, and writes up every meeting. Ask it anything about your business in plain words and it answers from your own mail, files and notes.
- Works with the Gmail or Outlook account you already have
- Phone, desktop and web
- Runs on Canadian hardware we own
A Tuesday at Harbourline
Meet Maya. She runs a nine‑person renovation company in Halifax.
She has a kitchen, a bathroom and a basement quote on the go, a site lead named Tom, a quartz slab that's late and a bookkeeper who needs receipts. She used to spend her first two hours every day in email. Here is her Tuesday with Hexxy.
Harbourline is made up. The screens are not: every one of them is the real app, running on invented data.
7:02 a.m. · Coffee
Forty-one emails came in overnight. Three need Maya.
Scroll, and watch Hexxy sort them. Tap any one to see what it did.
Needs you 3
Handled 9
+5 more
Put on the calendar 4
+2 more
Filed away 25
+22 more
Tap a message to see what Hexxy did with it.
7:40 a.m. · It learns
It knows what matters to Maya because she told it. Once.
When Hexxy isn't sure, it asks with one tap: ★ important or ✕ not really. Every answer teaches it, so the second week it asks less and the second month it barely asks at all.
Rules are there for the things she's sure about: "anything from the city goes to the top" or "supplier receipts go to the bookkeeper." She writes them the way she'd say them.
8:15 a.m. · In the truck
Then she just asks.
Joey is the part of Hexxy you talk to. It reads the same mail, calendar, contacts, tasks and files Maya does, and it answers in a sentence, not a search result.
What do I owe people this week, and what's waiting on me?
pa_inbox_searchpa_needs_attentionpa_commitments_listpa_tasks_list
You owe two: Brightwire's invoice BW-1182, $2,116 with HST, due October 13, and Bayside Lumber, billed on Wednesday's delivery.
Four things are waiting on you: Priya's pantry-wall change order, Marcus's quartz swap (he needs a yes or no by Wednesday), Helen's basement quote, and Rachel's three missing receipts.
Want me to draft Priya's change order first? It's the one holding up the schedule.
10:40 a.m. · On site
Nothing slips through the cracks, even the ones nobody wrote down.
☏ Missed call, this morning 7:48
Priya Nair · no voicemail. Her email, 20 minutes later: "Can we add the pantry wall?"
Nudge Call Priya back. It's about the change order.
✆ Text from a client, 2 days ago
Doug Keating: Can someone confirm demo day is still Monday? Need to move the car.
Nudge Unanswered for 2 days: text Doug back.
Every client, one timeline.
Emails, texts and calls with each person, in order, on one screen. Before Maya rings Priya back, she knows what was said last and by whom.
Texts and calls come from the Android app, and only if you turn it on.
1:30 p.m. · The Nair job
She puts the phone on the counter and has the meeting.
Hexxy records, knows who's talking, and by the time Maya's back in the truck the recap is in the team's thread: what was decided, who's doing what, and what's at risk.
Before the meeting, it briefs her too: Priya's last emails, the open change orders and the slab delay.
Recording00:00
- Tom, you're sure the pantry wall isn't carrying anything?
- Non-structural. It's a partition, I opened the ceiling to check.
- Then we price it as a change order. And the slab?
- Hold for the ninth unless Priya wants the Arctic White.
Recap · Nair kitchen, site sync · 24 min
- Decided
- Pantry wall comes out: change order, about $2,400. Hold the quartz for Oct 9 unless Priya prefers Arctic White.
- Actions
- Maya: change order to Priya today · Tom: move the island outlet box 6″ left · Ana: book Sam for Thursday 10:00
- Risk
- The slab pushes countertops to Oct 13. Finish still Oct 31.
3:05 p.m. · Back at the office
Everything the shop knows, in one place that answers back.
Price sheets, supplier terms, the warranty policy, how Maya likes quotes written. It all lives in Hexxy's knowledge base, and the crew can ask Joey instead of calling Maya.
- "What's our warranty on grout?"
- "Which tile guy gave us net‑60?"
- "How do we price a basement egress window?"
Each person sees what they should. The bookkeeper sees the books; the crews don't.
4:30 p.m. · The pipeline
The customer list keeps itself.
Every person who writes in, calls or books a visit lands in Hexxy's customer list with the history attached. Quotes that went quiet come back up for a follow-up, drafted in Maya's own voice for her to send.
Her team works in the same place, so everyone can see the whole job, message each other inside Hexxy and hand off without a phone call.
6:10 p.m.
Maya goes home.
Inbox at zero, no loose promises, tomorrow already on the calendar. Hexxy keeps working through the night, and it'll have the morning sorted before she's up.
- Android & iPhone notifications that arrive with the app closed
- Windows, Mac & Linux desktop app with a split-pane inbox
- Any browser for the office computer
- Voice: talk to it, and it talks back
Your data stays yours
An assistant this close to your business should live somewhere you can see.
Our hardware, in Canada
Hexxy runs its own AI models on machines we own and operate here. Your mail isn't shipped off to a big AI company to be read.
Or on your own box
Want it in your office closet instead? We'll install Hexxy on a machine you own. Same app, same assistant, and nothing leaves the building.
It drafts, you decide
Hexxy drafts replies, books and reminds. Nothing goes out in your name until you say so.
Built by someone you can call
Hexxy is made by HexPi, a Canadian business that has run small businesses for fifteen years. When something's off, you talk to the person who built it.
How it starts
- 1
Ask for an invite
Tell us a little about your business. We'll send a code.
- 2
Connect your mail
Sign in with Google or Microsoft in the app. No passwords handed over.
- 3
Have a ten-minute chat
Joey asks what matters to you and who's who. That's the setup.
- 4
Wake up to a sorted inbox
It works overnight. It gets sharper every week.
Hexxy is taking on a small number of businesses at a time.
Ask for an inviteOr write to jl@hexpi.ca. A person reads every one.